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​​​​ Office of Fleet Management - Governing Legislation and Guidelines
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Official Policies and Executive Orders
TitleDescriptionDate
collapse Policies and Procedures
Glass Replacement Companies in Georgia
This document is a list of companies in Georgia that provides auto glass replacement.
11/30/2011
Georgia Fleet Management Manual
This manual is the policy governing the acquisition, utilization, maintenance, repair, and replacement of passenger carrying vehicles.
7/1/2013
Policy 10
Policy memorandum No. 10 Rev. 8 is issued by the Office of Planning and Budget and supports the Department of Administrative Services  rules, regulations, and procedures governing assignment of motor vehicle usage.
7/1/2013
Statewide Fuel Card Standards and Guidelines
The intent of this document is to provide the cost-effective guidelines for state entities to purchase fuel and related products for state-owned vehicles and equipment.
3/1/2010
Motor Vehicle Purchasing Moratorium Memo
OPB Notifies all State agencies of the continuing motor vehicle purchasing moratorium.
8/7/2008
Department of Revenue License Plate Issuance Procedures
The Department of Revenue policies and procedures for requesting confidential license plates.
8/8/2005
15-Passenger Van Executive Summary
This executive summary addresses the issues with the 15-passenger van and provides recommendations.
11/29/2011
  
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Official Code of Georgia Annotated
 The pertinent laws that govern office of Fleet Management are generally set forth in the official Code of Georgia Annotated (O.C.G.A), Section 50-19-1 through Section 50-19-9 and Section 50-5-141.

PDF Icon Statewide Fuel Card Standards and Guidelines are established pursuant to the O.C.G.A. Section 45-12-73 (12) (A) and (C)

View the details of O.C.G.A. Section 45-12-73 (12) (A) and (C), 50-19 through 50-19-9 and 50-19-141. Click on the arrow to expand and view code details.

 
   
O.C.G.A. § 45-12-73 (2010) 45-12-73. Powers and duties generally
The Office of Planning and Budget, at the direction and under the control of the Governor and subject to this part, shall perform the following functions:
(1) Develop and implement a process of strategic planning to establish and periodically update an overall plan for state government and require all state agencies to develop a strategic plan that is consistent with that overall state plan. The Office of Planning and Budget may assist departments, boards, bureaus, commissions, institutions, authorities, and other agencies in developing those plans and in tailoring them to those organizations' program needs;
(2) Develop and implement a program budgeting system that relates funding to achievement of established goals and objectives, measures agency performance against attainment of planned outcomes, and provides for program evaluations for policy and funding determinations. Program evaluations may include cost benefit analyses, decision analyses, statistical analyses, comparisons with similar programs in other jurisdictions, relevant historical trends, and demographic factors and other useful techniques;
(3) Develop financial policies and plans as the basis for budget recommendations to the General Assembly and prepare detailed documents in accordance with such financial policies and plans for presentation to the General Assembly. The Office of Planning and Budget shall make its records and information available at all times to the General Assembly and its designees;
(4) Coordinate the fiscal affairs and procedures of the state to assure the carrying out of the financial plans and policies approved by the General Assembly, including the administration of a system of annual operating budgets and amendments thereto and of expenditure control;
(5) Develop plans for improvements and economies in organization and operation of the state agencies and implement such plans as are approved by the General Assembly;
(6) Develop a long-term capital improvements budget which emphasizes decentralization of state government and which is consistent with the overall strategic plan for consideration by the General Assembly;
(7) Analyze financial and administrative aspects of proposed legislation;
(8) Provide such assistance as the General Assembly may request and be available to assist its appropriations committees with any needed information or material;
(9) Perform all other duties provided for in this part and such other duties as the General Assembly may from time to time prescribe;
(10) In an effort to improve responsiveness of government and the effective and efficient delivery of services, provide leadership in initiating, organizing, and operating partnerships and collaborations among public and private entities having common or overlapping missions, purposes, roles, responsibilities, clients, or other similar relationships;
(11) Consult with the General Assembly on a regular basis concerning the development and implementation of the strategic planning process, the development of outcome measures for program evaluation, and the implementation of the other provisions of this article; and
(12) Promulgate rules and regulations governing:
(A) The use of passenger-carrying automobiles purchased or leased by any office, agency, department, board, bureau, commission, institution, authority, or other entity of the state;
(B) The rental of passenger-carrying automobiles by officials, officers, and employees of the state and for reimbursement of rental expense;
(C) A system of billings for motor vehicle service including the provision of fuel, maintenance, and repair costs for vehicles which are owned or leased by any office, agency, department, board, bureau, commission, institution, authority, or other entity of the state; and
(D) Acquisition, utilization, preventive maintenance, repair, and replacement of all other motor vehicles, exclusive of the off-the-road and highly specialized motor vehicle equipment as defined by the Office of Planning and Budget, owned or leased by any office, agency, department, board, bureau, commission, institution, authority, or other entity of the state.
O.C.G.A. § 50-19-1 (2010) § 50-19-1. Establishment and operation of interagency motor pools; purchase of automobiles for state use; rules governing state vehicles
The Department of Administrative Services is authorized and empowered:
(1) To establish and operate an interagency motor pool near the state capitol and to establish and operate motor pools at such other locations as may be desirable to promote efficient and economical use of passenger-carrying automobiles by officers, officials, or employees of the state and of the various offices, agencies, departments, boards, bureaus, commissions, institutions, authorities, or other entities of the state;
(2) To purchase passenger-carrying automobiles for the use of officers, officials, or employees of the state and of the various offices, agencies, departments, boards, bureaus, commissions, institutions, authorities, or other entities of the state who are required to travel by automobile in performance of their official duties; and
(3) To provide a system of billings for the use of motor vehicles in any motor pool operated by the Department of Administrative Services and to collect, retain, and carry over from year to year in a reserve fund any moneys collected for the use of such motor vehicles.
O.C.G.A. § 50-19-2 (2010) § 50-19-2. Unlawful to operate vehicle owned or leased by the state or any branch, department, agency, commission, board, or authority of the state unless decal or seal affixed to front door; exceptions; penalty for violation
(a) It shall be unlawful for any person to operate on any public road in this state any motor vehicle which is owned or leased by the state or any branch, department, agency, commission, board, or authority of the state or which has been purchased or leased by any public official or public employee with state funds, unless there is affixed to the front door on each side of such vehicle a clearly visible decal or seal containing the name of or otherwise identifying the governmental entity owning or leasing such vehicle or on behalf of which entity funds were expended to purchase or lease such vehicle. This Code section shall not apply to any vehicle used for law enforcement or prosecution purposes or any vehicle assigned for the transportation of the Governor, the Lieutenant Governor, the Speaker of the House of Representatives, the executive head of any department of state government, the chancellor of the University System of Georgia, the Chief Justice of the Supreme Court of Georgia, any constitutional state official who is elected by the voters of the entire state, or any employees of the Georgia Lottery Corporation.
(b) Any person violating the provisions of subsection (a) of this Code section shall be guilty of a misdemeanor.
O.C.G.A. § 50-19-6 (2010) § 50-19-6. Various state entities authorized to purchase, lease, or accept automobiles; Office of Planning and Budget rules to govern operation, maintenance, use, service, and repair
The various offices, agencies, departments, boards, bureaus, commissions, institutions, authorities, or other entities of the state are authorized, subject to the approval of the Office of Planning and Budget consistent with legislative appropriations, to purchase, lease, or accept as donations passenger-carrying automobiles and other motor vehicles for the use of officers, officials, and employees in the performance of their official duties. The operation, use, maintenance, service, and repair of passenger-carrying automobiles shall be governed by the rules and regulations promulgated by the Office of Planning and Budget pursuant to Code Section 45-12-73.
O.C.G.A. § 50-19-7 (2010) § 50-19-7. Mileage and actual travel expenses for state officials and employees; reimbursement
The officers, officials, and employees of the executive, legislative, and judicial branches of state government shall be reimbursed for mileage at the same mileage rate established by the United States General Services Administration for federal employees pursuant to Federal Travel Regulation Amendment 2005-01 as of July 1, 2005, or subsequently amended, as traveling expense when traveling in the service of the state or any agency thereof by personal motor vehicle and, in addition to mileage, shall be reimbursed for actual expenses incurred by reason of tolls and parking fees.
O.C.G.A. § 50-19-8 (2010) § 50-19-8. Unlawful to transport campaign literature or persons soliciting votes when state paying mileage
It shall be unlawful for any officer of this state or any employee of any office, agency, department, board, bureau, commission, institution, authority, or other entity of the state while traveling in vehicles upon which the state is paying transportation mileage to transport any political campaign literature or matter or to engage in soliciting votes or to transport any person or persons soliciting votes in any election or primary.
O.C.G.A. § 50-19-9 (2010) § 50-19-9. Penalty for violation of provisions relating to purchase or use of automobiles
Any person violating any provision of this article or any other general law relating to purchase of automobiles with state funds or use of automobiles by state officers or employees shall be guilty of a misdemeanor and, upon conviction thereof, also shall be removed from office.
O.C.G.A. § 50-5-141 (2010) § 50-5-141. Transfer, sale, trade, or destruction authorized; prohibition of certain employee purchases
(a) The Department of Administrative Services is authorized and it shall be its duty to dispose of surplus property by one of the following means:
(1) Transfer to other state agencies;
(2) Sell to the highest responsible bidder for cash;
(3) Sell by fixed price; provided, however, that surplus property sold by fixed price shall have been originally purchased by the state for an amount of $5,000.00 or less;
(4) Trade in such surplus property on the purchase of new equipment if the Department of Administrative Services shall determine that such action is for the best interest of the state; or
(5) Where the Department of Administrative Services shall determine that the surplus property has no value or that the cost of maintaining and selling the surplus property exceeds the anticipated proceeds from the sale of the surplus property, by destruction and disposal and order of removal from the inventory of the department, institution, or agency with such action noted thereon.
(b) No employee of the Department of Administrative Services or such employee's immediate family member shall purchase surplus property sold by fixed price or negotiated sale; nor shall any person purchase surplus property by fixed price or negotiated sale for the direct or indirect benefit of any such employee or employee's immediate family member.

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