Process Improvement Tools

The State Purchasing Division has a unit that monitors statewide procurement activity to improve efficiency and compliance with State procurement laws and administrative rules. The team analyzes purchase order data and reviews solicitations and contracts to ensure compliance and that spend is coded correctly. SPD has made the data analysis tools this team uses available for general use. For more information on these tools, see below.


 

Compliance Tools

These tools allow procurement professionals to evaluate the accuracy of purchase order types and NIGP™ codes. These tools ensure compliance throughout purchasing activities, including issuance of purchase orders, posting bid and sole source notices, and execution and management of contracts. Other tools listed below are to ensure internal controls are in place for procurement operations.


 

​Additional Resources

These tools provide additional information or instructions for completing basic data analysis activities.

 

 

CONTACT

Process Improvement Tools
Maggie Clarke

Audit Manager

Phone

 404-656-5907

Email

 Maggie.Clarke@doas.ga.gov

View All Division Contacts

Process Improvement Documents

Additional Resources

10/19/15

Opening Text Files in Excel

01/16/15

Excel Pivot Tables (2007)

03/18/15

"Text to Columns" in Excel

Compliance Tools

09/27/16

RFP Scorecard - UPDATED

09/27/16

RFQ Scorecard - UPDATED

09/27/16

Sole Source Scorecard - UPDATED

04/20/17

State Entity Procurement Compliance Manual

04/20/17

Snapshot for Reports

04/20/17

Corrective Action Template

04/20/17

Criteria-Based Sample Work Paper and Summary

10/16/17

PO Analysis Checklist

10/24/17

Consortia Scorecard (Beta Version)

11/14/17

Random Sample PO Scorecard

01/28/16

Internal Controls Scorecard

09/27/16

NIGP Summary Tool

03/20/15

PO Workbook