Process Improvement Tools
The State Purchasing Division has a unit that monitors statewide procurement activity in order to improve efficiency and compliance with State procurement laws and administrative rules. The team analyzes purchase order data and reviews solicitations and contracts to ensure compliance and that spend is coded correctly. The team also monitors Purchasing Card program management and transactions for compliance with State laws and policies. SPD has made the data analysis tools this team uses available for general use. For more information on these tools, see below.
These tools allow procurement professionals to evaluate the accuracy of purchase order types and NIGP™ codes. These tools ensure compliance throughout purchasing activities, including issuance of purchase orders, posting bid and sole source notices, and execution and management of contracts. Other tools listed below are to ensure internal controls are in place for procurement operations.
Purchasing Card Tools
These tools allow Card Program Administrators and Coordinators to monitor certain aspects of Card Program Management such as cart utilization, spending limits, and transactions. There are also tools to help management evaluate the internal Purchasing Card policy and internal controls.
These tools provide additional information or instructions for completing basic data analysis activities.