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All 7 Stages

The State's procurement processes fall into the "7 Stages of Procurement", beginning when a State Entity first identifies a need for goods or services, and continuing through identifying existing suppliers, posting solicitations through the competitive bid process, and awarding and managing contracts. Each stage includes forms, templates or other resources to assist the procurement professional.

 

 

All 7 StagesAll 7 Stageshttp://doas.ga.gov/state-purchasing/contact404-657-6000procurementhelp@doas.ga.govAll 7 Stageshttps://www.facebook.com/gapurchasing, SPD Facebookhttps://twitter.com/GeorgiaDOAS, DOAS Twitterhttps://www.linkedin.com/company/georgia-department-of-administrative-services, DOAS Linkedinhttps://plus.google.com/+DepartmentofAdministrativeServicesAtlanta, DOAS Google PlusMary Chapman, Director of Policy & Training1

Stage 1: Need Identification

11/26/18

Fact-Finding Agenda

11/26/18

Emergency Justification Form

11/26/18

Piggyback Request Form

11/26/18

Notice of Intent to Utilize Consortium or Cooperative Agreement Form

01/26/18

Statewide Contract Waiver Request

Stage 2: Pre-Solicitation

10/12/18

State Entity eRFI Template

10/12/18

State Entity RFI Template

01/16/15

eRequisition Submission Form - Instructions

01/16/15

eRequisition Submission Form

01/16/15

Purchase Requisition Form

01/16/15

Sole-Brand Instructions

01/16/15

Sole-Brand Justification Form

03/30/17

Sole Source Intent to Award Form

07/01/15

Fast Track RFP Request

10/08/15

State Entity RFx Project Plan

Stage 3: Solicitation Preparation

02/19/19

SPD-SP036: Request for Supplier Training

01/16/15

SPD-SP012: Certificate of Non-Collusion

02/22/16

SPD-SP013: Georgia Resident Small Business Verification

08/18/15

SPD-SP014: Checklist for Posting Times and Protest Filings

10/12/18

SPD-SP015: State Entity RFP Template

10/12/18

SPD-SP016: State Entity eRFP Template

01/16/15

SPD-SP017: State Entity RFQ Template

10/12/18

SPD-SP018: State Entity eRFQ Template

10/12/18

SPD-SP019: State Entity RFQC Template

10/12/18

SPD-SP020: State Entity eRFQC Template

05/13/19

SPD-SP023: State Entity Contract for Goods and Ancillary Services - Open

05/13/19

SPD-SP024: State Entity Contract for Goods and Ancillary Services - Fixed

05/13/19

SPD-SP025: State Entity Contract for Services

05/13/19

SPD-SP026: State Entity Contract for Software

05/13/19

SPD-SP027: State Entity Contract for Equipment Rental/Lease

07/06/16

SPD-SP028: eSource Contract Terms

01/16/15

SPD-SP030: Facilitated Session Sign-in Form

01/16/15

SPD-SP033: Facilitated Session Guide Template

01/16/15

SPD-SP039: Evaluation Committee Member Participation Form

07/01/15

SPD-SP040: Consultant Confidentiality and Disclosure Agreement

07/01/16

SPD-SP042: Supplier General Information Worksheet

01/16/15

SPD-SP045: Tax Compliance Form

04/13/17

SPD-SP048: Insurance and Bonding Guidelines

04/21/17

SPD-SP051: RFP Preparation Scorecard

01/16/15

SPD-SP057: Requirements Sheet for RFP or Scored RFQC

01/16/15

SPD-SP058: Requirements Sheet for RFQ or Non-Scored RFQC

01/16/15

SPD-SP059a: Instructions for Requirements Sheet 2003

01/16/15

SPD-SP059b: Instructions for Requirements Sheet 2007

07/13/18

SPD-SP060: Contracting with Georgia DOAS

Stage 4: Solicitation Process

01/16/15

Bidders/Offerors Conference Agenda

01/16/15

Supplier Q & A Template

01/16/15

Bidders/Offerors Conference Sign-In Form

01/16/15

Instructions for Posting a Bidders/Offerors Conference in Team Georgia Marketplace™

01/16/15

Bidders Offerors Conference Announcement

01/16/15

Instructions for Posting Bidders/Offerors Conference in GPR

01/16/15

RFX Addendum Form

07/01/15

Solicitation Cancellation Notice

Stage 5: Evaluation Process

11/09/17

Administrative Review Requirements Summary Sheet

01/16/15

Evaluation Committee Agenda

01/16/15

Supplier Technical Evaluation

01/16/15

Request for Clarification

01/16/15

Master Technical Evaluation Template

06/20/16

RFQ Cost Negotiation (Best and Final Offer)

01/16/15

Evaluation Committee Guidelines

01/16/15

General Confidentiality Form

Stage 6: Award Process

05/18/18

Notice of Intent to Award

05/18/18

Notice of Award

11/12/18

RFQC List of Qualified Contractors

01/16/15

Purchase Order (Non-PeopleSoft)

Stage 7: Contract Process

01/16/15

Supplier Data Sheet

01/16/15

Excise Tax Exemption Certificate

06/21/16

Contract Action Summary Form

07/01/15

Contract Renewal Template Instructions

07/01/15

Contract Renewal Template

08/18/15

Contract Administrative Change Template

07/01/15

Contract Amendment Template

09/22/15

Contract Administration Plan Template

01/16/15

Contract Assessment Report

01/26/18

Supplier Performance Report

Procurement Operations

01/16/15

Designation of State Entity Procurement Officer (APO or CUPO)

01/12/17

One-Time Request to Exceed DPA

01/16/15

Permanent Increase to RFP DPA Request

01/07/16

SPD-OP010 DOAS Application for Re-Certification

12/30/15

SPD-OP011 Continuing Education Units Attendance Record

01/16/15

Ad Hoc Training Request Form for Team Georgia Marketplace™