Purchasing Cards
We offer the Purchasing Card (P-Card) Program to State and Local governmental entities within the State of Georgia.
Our P-Card Program provides a flexible payment mechanism for the acquisition of goods and services within established guidelines.
Our P-Card Program offers several advantages:
- Enables cardholders to initiate transactions quickly and easily in person, by telephone, or via the internet, promoting prompt delivery of goods and services.
- Streamlines payment and purchasing procedures.
- Reduces the administrative burden traditionally associated with small dollar value purchases.
- Allows State and local governmental entities better controls and insights over spend.
- Provides more accountability through consistent and timely reconciliation processes and electronic management controls.
Our P-Card Program is honored by all suppliers who accept VISA, and there are no annual, transaction, or reporting fees for participating governmental entities.
Purchasing Card Policy
DOAS State Purchasing Division (SPD) serves as the central point of contact on all policy and procedure issues of the Statewide Purchasing Card Program, which includes:
- Communicating all program and policy changes to program users
- Reviewing and approving all amendments to entity purchasing card plans
- Processing all requests for policy exceptions
Purchasing Card Documents
Statewide Purchasing Card Policy Effective May 1, 2023
Created:
4/13/2023
P-Card Standard GA MCC Groups
Created:
10/20/2017
Spending Limits Analysis
Created:
3/1/2022
Purchasing Card Log
Created:
3/20/2015
Active Cardholders Analysis
Created:
3/1/2022
Designation of Program Administrator Form
Created:
3/1/2022
Bank Of America Dispute Form
Created:
12/15/2022
Lost Receipt-Invoice Affidavit
Created:
3/1/2022
SPD PC011 SPD Official Guidance PCard Background Checks
Created:
3/1/2022
SPD-PC003_P-Card Special Approval Request
Created:
9/20/2023
SPD-PC001_P-Card Cardholder Agreement
Created:
9/16/2023
SPD PC004 P-Card Chief Financial Officer Agreement
Created:
9/16/2023
SPD PC007 P-Card Program Administrator Agreement
Created:
9/16/2023
SPD PC002 Cardholder Profile Form
Created:
9/16/2023
SPD PC009 P-Card Approver Agreement
Created:
9/16/2023
Official Announcements
Official Announcement 23-03 Revised Statewide Purchasing Card Policy
Created:
4/10/2023
Official Announcement 22-02 Revised Payout to Local Government for Rebate
Created:
4/10/2023
Official Announcement 22-05 Revised Statewide Purchasing Card Policy
Created:
4/10/2023
Official Announcement 21-01 Amazon Seller Screening Features
Created:
2/15/2022
Official Announcement 18-01 SWC Waiver Request Supplier Performance Report
Created:
10/27/2021
SPD Official Announcement 22 06 Emergency Purchasing Policy
Created:
6/16/2022
20-02 P-Card Employee ID Field Required
Created:
2/15/2022
P-Card Self Assessment
Instructions For Setting Up Cardholder List In Works
Created:
10/11/2022
Instructions For Setting Up Transaction List In Works
Created:
10/11/2022
2023 P-Card Self Assessment and Cardholder List Template
Created:
10/11/2023
2023 P-Card Self Assessment Example and Notes
Created:
10/11/2023
2023 P-Card Self-Assessment Head of Audit or Investigation Attestation
Created:
10/11/2023
2023 P-Card Self-Assessment CFO Certification
Created:
10/11/2023