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All 7 Stages

The State's procurement processes fall into the "7 Stages of Procurement", beginning when a State Entity first identifies a need for goods or services, and continuing through identifying existing suppliers, posting solicitations through the competitive bid process, and awarding and managing contracts. Each stage includes forms, templates or other resources to assist the procurement professional.

 

 

All 7 StagesAll 7 Stageshttps://doas.ga.gov/state-purchasing/contact404-657-6000process.improvement@doas.ga.govAll 7 Stageshttps://www.facebook.com/gapurchasing, SPD Facebookhttps://twitter.com/GeorgiaDOAS, DOAS Twitterhttps://www.linkedin.com/company/georgia-department-of-administrative-services, DOAS Linkedinhttps://plus.google.com/+DepartmentofAdministrativeServicesAtlanta, DOAS Google PlusState Purchasing Division1

Stage 1: Need Identification

09/26/20

Piggyback Contract Request

11/26/18

SPD-NI001 Fact-Finding Agenda

07/01/22

SPD-NI004 Emergency Justification Form

01/04/21

SPD-NI007 Notice of Intent to Utilize Cooperative Agreement Form

01/26/18

Statewide Contract Waiver Request

12/18/20

SWC Waiver Request Guide

Stage 2: Pre-Solicitation

10/12/18

State Entity eRFI Template

10/12/18

State Entity RFI Template

01/16/15

eRequisition Submission Form - Instructions

01/16/15

eRequisition Submission Form

01/16/15

Purchase Requisition Form

01/16/15

Sole-Brand Instructions

01/16/15

Sole-Brand Justification Form

03/30/17

Sole Source Intent to Award Form

07/01/15

Fast Track RFP Request

11/03/20

State Entity RFx Project Plan

Stage 3: Solicitation Preparation

02/19/19

SPD-SP036: Request for Supplier Training

01/16/15

SPD-SP012: Certificate of Non-Collusion

02/22/16

SPD-SP013: Georgia Resident Small Business Verification

08/18/15

SPD-SP014: Checklist for Posting Times and Protest Filings

01/04/21

SPD-SP015: State Entity RFP Template

01/04/21

SPD-SP016: State Entity eRFP Template

01/16/15

SPD-SP017: State Entity RFQ Template

01/04/21

SPD-SP018: State Entity eRFQ Template

01/04/21

SPD-SP019: State Entity RFQC Template

01/04/21

SPD-SP020: State Entity eRFQC Template

07/01/22

SPD-SP023: State Entity Contract for Goods and Ancillary Services - Open

07/01/22

SPD-SP024: State Entity Contract for Goods and Ancillary Services - Fixed

07/01/22

SPD-SP025: State Entity Contract for Services

07/01/22

SPD-SP026: State Entity Contract for Software

07/01/22

SPD-SP027: State Entity Contract for Equipment Rental/Lease

07/06/16

SPD-SP028: eSource Contract Terms

01/16/15

SPD-SP030: Facilitated Session Sign-in Form

01/16/15

SPD-SP033: Facilitated Session Guide Template

01/16/15

SPD-SP039: Evaluation Committee Member Participation Form

07/01/15

SPD-SP040: Consultant Confidentiality and Disclosure Agreement

07/01/22

SPD-SP042 Supplier General Information Worksheet

10/07/21

SPD-SP044 Trade Secret Affidavit

09/07/21

SPD-SP045 Tax Compliance Form

04/13/17

SPD-SP048: Insurance and Bonding Guidelines

04/21/17

SPD-SP051: RFP Preparation Scorecard

01/16/15

SPD-SP057: Requirements Sheet for RFP or Scored RFQC

01/16/15

SPD-SP058: Requirements Sheet for RFQ or Non-Scored RFQC

01/16/15

SPD-SP059a: Instructions for Requirements Sheet 2003

01/16/15

SPD-SP059b: Instructions for Requirements Sheet 2007

07/01/22

SPD-SP060 Contracting with State Entities

07/01/22

SPD-SP061 eContract Terms

Stage 4: Solicitation Process

01/16/15

Bidders/Offerors Conference Agenda

01/16/15

Supplier Q & A Template

01/16/15

Bidders/Offerors Conference Sign-In Form

01/16/15

Instructions for Posting a Bidders/Offerors Conference in Team Georgia Marketplace™

01/16/15

Bidders Offerors Conference Announcement

01/16/15

Instructions for Posting Bidders/Offerors Conference in GPR

01/16/15

RFX Addendum Form

10/20/21

Solicitation Cancellation Notice

Stage 5: Evaluation Process

04/12/12

SPD-EP001 Administrative Review Requirements Summary Sheet

02/01/21

SPD-EP002 Sample Bid Evaluation Template

02/07/11

SPD-EP004 Evaluation Committee Agenda

04/12/12

SPD-EP007 Supplier Technical Evaluation

01/16/15

SPD-EP010 Request for Clarification

09/28/11

SPD-EP013 Master Technical Evaluation Template

06/20/16

SPD-EP020 RFQ Cost Negotiation (Best and Final Offer)

01/16/15

SPD-EP023 Evaluation Committee Guidelines

02/11/11

SPD-EP026 General Confidentiality Form

Stage 6: Award Process

01/04/21

Notice of Intent to Award

01/04/21

Notice of Award

08/31/20

RFQC List of Qualified Contractors

01/16/15

Purchase Order (Non-PeopleSoft)

11/01/20

Supplier Debriefing Tips and Suggestions

11/01/20

Supplier Debriefing Record Template

Stage 7: Contract Process

04/08/22

Management Consulting Engagement Request

01/16/15

Supplier Data Sheet

01/16/15

Excise Tax Exemption Certificate

06/21/16

Contract Action Summary Form

07/01/15

Contract Renewal Template Instructions

07/01/15

Contract Renewal Template

08/18/15

Contract Administrative Change Template

07/01/15

Contract Amendment Template

09/22/15

Contract Administration Plan Template

01/16/15

Contract Assessment Report

01/26/18

Supplier Performance Report

Procurement Operations

01/24/22

Agency Sourcing Assistance Request

09/26/20

Designation of State Entity Procurement Officer (APO or CUPO)

01/24/22

One-Time Request to Exceed DPA

01/24/22

Permanent Increase to RFP DPA Request

01/07/16

SPD-OP010 DOAS Application for Re-Certification

12/30/15

SPD-OP011 Continuing Education Units Attendance Record

01/16/15

Ad Hoc Training Request Form for Team Georgia Marketplace™