All 7 Stages
The State's procurement processes fall into the "7 Stages of Procurement", beginning when a State Entity first identifies a need for goods or services, and continuing through identifying existing suppliers, posting solicitations through the competitive bid process, and awarding and managing contracts. Each stage includes forms, templates or other resources to assist the procurement professional.| All 7 Stages | All 7 Stages | https://doas.ga.gov/state-purchasing/contact | 404-657-6000 | process.improvement@doas.ga.gov | All 7 Stages | https://www.facebook.com/gapurchasing, SPD Facebook | https://twitter.com/GeorgiaDOAS, DOAS Twitter | https://www.linkedin.com/company/georgia-department-of-administrative-services, DOAS Linkedin | https://plus.google.com/+DepartmentofAdministrativeServicesAtlanta, DOAS Google Plus | State Purchasing Division | 1 |
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Stage 1: Need Identification
SPD-NI001: Agenda for meeting with end-user(s) who initiated the sourcing requirements to understand the need, who needs it, wh...
SPD-NI004: Form for documenting reasons for emergency procurements
SPD-NI007: Form to be posted directly to the GPR when an entity intends to make a purchase equal to $25,000 or greater from a ...
Statewide Contract Waiver Request: Click the link above to go to request a waiver online.
Stage 2: Pre-Solicitation
SPD-PS013: Template used for processing electronic Requests for Information through Team Georgia Marketplace™ or eSource
SPD-PS014: Template used for processing non-electronic Requests for Information through the GPR
SPD-PS015a: Instructions for submitting the eRequisition
SPD-PS015: Checklist for eRequisition submission for non-Outlook users
SPD-PS016: Form for submitting a requisition to State Purchasing for Non-SAO users
SPD-PS019a: Instructions for completing the sole-brand procurement justification form
Stage 3: Solicitation Preparation
SPD-SP036: Form used for Buyers to request training for Suppliers at Pre-Bid conferences or other venues
SPD-SP012: Certificate of Independent Price Determination required by O.C.G.A. Section 50-5-67(e). Use this form for non-electr...
SPD-SP013: Georgia Resident Small Business Verification Form
SPD-SP014: Checklist of posting times and protest periods for solicitations
SPD-SP015: Template used for processing non-electronic Requests for Proposals through the GPR
SPD-SP016: Template used for processing electronic Requests for Proposals through Team Georgia Marketplace™ or eSource
SPD-SP017: Template for issuing a non-electronic Request for Quotes
SPD-SP018: Template used for processing electronic Requests for Quotes in Team Georgia Marketplace™ or eSource
SPD-SP019: Template used for processing non-electronic Request for Qualified Contractors
SPD-SP020: Template used for processing electronic Requests for Qualified Contractors in Team Georgia Marketplace™ or eSource
SPD-SP023: Optional resource for state entities purchasing goods and ancillary services with no fixed quantity (Recommended for...
SPD-SP024: Optional resource for state entities purchasing goods and ancillary services on a fixed quantity basis (Recommended ...
SPD-SP025: Optional resource for state entities purchasing services (Recommended for multi-year contracts and/or purchases of $...
SPD-SP026: Optional resource for state entities purchasing software (Recommended for multi-year contracts and/or purchases of $...
SPD-SP027: Optional resource for state entities renting or leasing equipment (Recommended for multi-year contracts and/or purch...
SPD-SP028: Basic contract terms to be uploaded with eSource RFx
SPD-SP030: Sign-in sheet for all members participating
SPD-SP033: Guide to finalizing RFP document and customizing technical/cost evaluation model
SPD-SP039: Form that all members participating in evaluation need to sign
SPD-SP040: Consultant Confidentiality and Disclosure Agreement
SPD-SP042: Template to be used only for RFQs, RFQCs, and RFPs that are posted directly to the GPR to ensure accurate supplier s...
SPD-SP044 Trade Secret Affidavit sample template for use by suppliers as part of bid/proposal submission
SPD-SP048: Insurance and Bonding Guidelines for procurements at the State of Georgia
SPD-SP051: Scorecard is to be used as a graded checklist to ensure all necessary RFP information is included appropriately and ...
SPD-SP057: Template used to define requirements and questions for RFPs or scored RFQCs
SPD-SP058: Template used to define pass/fail requirements for RFQs or non-scored RFQCs
SPD-SP059a: Instructions for creating the requirement spreadsheets to include in Section 4 of the RFP when using either the pap...
SPD-SP059b: Instructions for creating the requirement spreadsheets to include in Section 4 of the RFP when using either the pap...
SPD-SP060: Understanding terms and conditions for contracting with State Entities
Stage 4: Solicitation Process
SPD-SPR001: Agenda with some script for Bidders/Offerors Conference
SPD-SPR004: Document to address questions from potential suppliers. Document is to be posted to the GPR for informational purpo...
SPD-SPR007: Sign-in sheet for all participating suppliers, state staff and guests
SPD-SPR010a: Instructions for posting a Bidders/Offerors Conference Notice in Team Georgia Marketplace™
SPD-SPR010: Template to be used for announcing a scheduled Bidders/Offerors Conference
SPD-SPR010b: Instructions for posting a Bidders/Offerors Conference Notice in the Georgia Procurement Registry
SPD-SPR013: Form for modifying the solicitation closing date, contents, etc.
Stage 5: Evaluation Process
SPD-EP001: Template to be used by the Issuing Officer to determine if the supplier is responsive and responsible
SPD-EP004: Form used by Issuing Officer to organize and document planned evaluation committee sessions
SPD-EP007: Template used by each evaluator to score suppliers’ responses
SPD-EP010: Form used by the Issuing Officer to request clarification of a supplier’s response
SPD-EP013: Template to be used by the Issuing Officer to consolidate individual evaluation committee members’ scores and valida...
SPD-EP020: Form used by the State to request cost negotiation (RFQ only)
SPD-EP023: Evaluation guidelines for the Issuing Officer and the Evaluation Committee for RFPs and scored RFQCs
Stage 6: Award Process
SPD-AP004: The State’s public notice of its intent to award a contract to one or more vendors pending successful resolution of ...
SPD-AP008: State’s official public notice of identification of qualified contractors as a result of RFQC process
SPD-AP011: Form for creating a contract with a supplier to include an authorized signature, correct payment, delivery terms and...
SPD-AP014: Tips and suggestions for issuing officer conducting supplier debriefing.
Stage 7: Contract Process
To utilize the Statewide Contract for Management Consulting Services for engagements of $500K or greater, State entities must s...
SPD-CP001: Sheet to capture certain information regarding the contractor, including contract information
SPD-CP004: Form for documenting excise tax exemption status
SPD-CP007: Form used to document key contract information and contract activity such as renewals and amendments
SPD-CP010a: Instructions for exercising contract renewal options
SPD-CP010: Sample template for exercising contract renewal options
SPD-CP012: Form used to document an administrative contract change that is within scope of the contract.
SPD-CP013: Sample template to draft and execute contract amendments
SPD-CP016: Form used to document and keep track of supplier performance, key performance milestones, contract terms, etc. of st...
SPD-CP019: Form for supplier contract performance evaluation; mandatory for contract renewal
Procurement Operations
Click the above link to request agency sourcing assistance.
Designation of State Entity Procurement Officer (APO or CUPO)
Click the above link to request a one-time increase to Delegated Purchasing Authority.
Click the above link to request DPA Permanent Increase.
Application that should be completed and submitted to State Purchasing when re-certifying for GCPA, GCPM, or GCPCA.
Form that should be completed when attending non-SPD Training. This form is required when applying the non-SPD Training hours...