Purchasing cards
The Purchasing Card (P-Card) Program simplifies day-to-day purchasing activities while enhancing cost-effectiveness. The P-Card streamlines payment and purchasing procedures, reduces the administrative burden traditionally associated with small dollar value purchases, and allows for quicker receipt of goods. State and local governments can benefit from using the P-Card by eliminating purchase order paperwork. The P-Card offers more accountability through consistent and timely reconciliation processes and electronic management controls. The P-Card is honored by all merchants who accept VISA, and there are no annual, transaction, or reporting fees.CONTACT
Purchasing Cards Program Documents
Purchasing Card Documents
Statewide Purchasing Card Policy that applies to all State Entities using the State's Purchasing Card Program
Bank of America official form required when a cardholder disputes a transaction on the monthly billing statement (does not have...
Form to be used by cardholders when invoice or receipt is not available.
Official form for State Entities to notify State Purchasing who serves as the Purchasing Card Program Administrator, Fuel Card ...
Submitted to the State Card Program Manager by the Agency or Institution Card Program Administrator in order to obtain prior, w...
Form used by Agencies and Institutions to request new or modified spending limits for purchasing cardholders.
Official guidance administering credit checks in accordance with Georgia's Statewide Purchasing Card Policy.
Excel spreadsheet listing each Merchant Category Code in the standard MCC groups for the State of Georgia.
Form to be used by cardholders to make a record of purchases on the card. No password is needed to unlock the form. In Word 200...
Sample for Agencies and Institutions to develop the agreement the Chief Financial Officer must sign acknowledging responsibilit...
Sample for Agencies and Institutions to develop the agreement the Card Program Administrator must sign acknowledging responsibi...
Sample for Agencies and Institutions to develop the agreement the P-Card transaction approver must sign acknowledging responsib...
Official Announcements
Official Announcement 22-02 Revised Payout to Local Political Subdivisions for Purchasing Card Rebate
Webinars
P-Card Policy - A Three-Month Review for Technical College System of Georgia TCSG colleges ONLY
P-Card Policy - A Three-Month Review for University System of Georgia USG colleges ONLY
P-Card Credit Check Consent Forms broadcast and recorded on March 26, 2018
P-Card Policy Compliance, Before, During and After PeopleSoft 9.2 Implementation
P-Card Self-Audit
CFO Signature Form which is required to be submitted with the P-Card Self-Audit.
2020 P-Card Self-Audit Attestation form for Internal Investigations or Audit Unit
Instructions for setting up a report of active cardholders in Works.