Purchasing cards

The Purchasing Card (P-Card) Program simplifies day-to-day purchasing activities while enhancing cost-effectiveness. The P-Card streamlines payment and purchasing procedures, reduces the administrative burden traditionally associated with small dollar value purchases, and allows for quicker receipt of goods. State and local governments can benefit from using the P-Card by eliminating purchase order paperwork. The P-Card offers more accountability through consistent and timely reconciliation processes and electronic management controls. The P-Card is honored by all merchants who accept VISA, and there are no annual, transaction, or reporting fees.

CONTACT

Purchasing Cards
Card Programs

Phone

404-657-6000

cardprograms@doas.ga.gov

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Purchasing Cards Program Documents

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Purchasing Card Documents

03/01/22

Statewide Purchasing Card Policy

Statewide Purchasing Card Policy that applies to all State Entities using the State's Purchasing Card Program

03/01/22

Special Approval Request

Submitted to SPD by the Card Program Administrator to obtain prior, written approval for any exception to Statewide Purchasing ...

10/20/17

P-Card Standard GA MCC Groups

Excel spreadsheet listing each Merchant Category Code in the standard MCC groups for the State of Georgia.

04/12/19

Spending Limits Analysis

01/16/15

Purchasing Card Log

Form to be used by cardholders to make a record of purchases on the card. No password is needed to unlock the form. In Word 200...

04/01/17

Chief Financial Officer Agreement

Sample for Agencies and Institutions to develop the agreement the Chief Financial Officer must sign acknowledging responsibilit...

04/01/17

Card Program Administrator Agreement

Sample for Agencies and Institutions to develop the agreement the Card Program Administrator must sign acknowledging responsibi...

04/01/17

P-Card Approver Agreement

Sample for Agencies and Institutions to develop the agreement the P-Card transaction approver must sign acknowledging responsib...

04/01/17

P-card Cardholder Agreement

Sample for Agencies and Institutions to develop the agreement the purchasing cardholder must sign in order to be issued a purch...

04/12/19

Active Cardholders Analysis

Active Cardholder Analysis

01/16/15

Designation of Program Administrator Form

Official form for State Entities to notify State Purchasing who serves as the Purchasing Card Program Administrator, Fuel Card ...

01/16/15

Bank of America Dispute Form

Bank of America official form required when a cardholder disputes a transaction on the monthly billing statement (does not have...

03/20/15

Lost Receipt-Invoice Affidavit

Form to be used by cardholders when invoice or receipt is not available.

03/06/19

SPD PC011 SPD Official Guidance PCard Background Checks

Official guidance administering credit checks in accordance with Georgia's Statewide Purchasing Card Policy.

05/15/17

P-Card Profile

Form used by Agencies and Institutions to request new or modified spending limits for purchasing cardholders.

Official Announcements

03/01/22

Official Announcement 22-05 Revised Statewide Purchasing Card Policy

Official Announcement 22-05 Revised Statewide Purchasing Card Policy Effective March 1, 2022

09/10/21

Official Announcement 22-02 Revised Payout to Local Government for Rebate

Official Announcement 22-02 Revised Payout to Local Political Subdivisions for Purchasing Card Rebate

03/19/18

SPD Official Announcement 18-03 PCARD Credit Check

Webinars

08/14/17

P-Card Policy - A Three-Month Review for Technical College System of Georgi

P-Card Policy - A Three-Month Review for Technical College System of Georgia TCSG colleges ONLY

08/14/17

P-Card Policy - A Three-Month Review for University System of Georgia USG

P-Card Policy - A Three-Month Review for University System of Georgia USG colleges ONLY

08/14/17

QA - TCSG July 27 2017

Q&A - TCSG July 27 2017

08/14/17

QA - USG July 27 2017

03/26/18

P-Card Credit Check Consent Forms

P-Card Credit Check Consent Forms broadcast and recorded on March 26, 2018

09/28/18

P-Card Policy Compliance,Before, During and After PeopleSoft 9.2 Implement

P-Card Policy Compliance,Before, During and After PeopleSoft 9.2 Implementation

03/06/19

Background Investigative Services Contract - P-Card

Webinar regarding the new contract for background investigative services and its use in the p-card program

12/14/16

State Cards Program Policy Updates

P-Card Self-Assessment

11/13/22

2022 P-Card Self Assessment Webinar

10/12/22

2022 P-Card Self-Assessment Template

2022 P-Card Self-Assessment and Cardholder List Template

10/12/22

2022 P-Card Self-Assmt Attestation form for Internal Investigations or Audi

2022 P-Card Self-Assmt Attestation form for Internal Investigations

10/12/22

2022 P-Card Self-Assessment CFO Signature Form

10/13/22

2022 P-Card Self-Assessment Example and Notes

11/18/20

2020 P-Card Self Audit Webinar

12/01/21

2021 Annual P-Card Self Audit Webinar

10/18/19

2019 P-Card Self Audit Webinar

10/29/18

2018 P-Card Self Audit Webinar

11/15/17

2017 P-Card Self-Audit Webinar

10/20/17

Instructions For Setting Up Cardholder List In Works

Instructions for setting up a report of active cardholders in Works.

10/20/17

Instructions For Setting Up Transaction List In Works

Instructions for setting up a report of transactions in Works