Purchasing cards
The Purchasing Card (P-Card) Program simplifies day-to-day purchasing activities while enhancing cost-effectiveness. The P-Card streamlines payment and purchasing procedures, reduces the administrative burden traditionally associated with small dollar value purchases, and allows for quicker receipt of goods. State and local governments can benefit from using the P-Card by eliminating purchase order paperwork. The P-Card offers more accountability through consistent and timely reconciliation processes and electronic management controls. The P-Card is honored by all merchants who accept VISA, and there are no annual, transaction, or reporting fees.CONTACT
Card Programs
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Purchasing Cards Program Documents
Purchasing Card Documents
Statewide Purchasing Card Policy that applies to all State Entities using the State's Purchasing Card Program
Submitted to SPD by the Card Program Administrator to obtain prior, written approval for any exception to Statewide Purchasing ...
Excel spreadsheet listing each Merchant Category Code in the standard MCC groups for the State of Georgia.
Form to be used by cardholders to make a record of purchases on the card. No password is needed to unlock the form. In Word 200...
Sample for Agencies and Institutions to develop the agreement the Chief Financial Officer must sign acknowledging responsibilit...
Sample for Agencies and Institutions to develop the agreement the Card Program Administrator must sign acknowledging responsibi...
Sample for Agencies and Institutions to develop the agreement the P-Card transaction approver must sign acknowledging responsib...
Sample for Agencies and Institutions to develop the agreement the purchasing cardholder must sign in order to be issued a purch...
Official form for State Entities to notify State Purchasing who serves as the Purchasing Card Program Administrator, Fuel Card ...
Bank of America official form required when a cardholder disputes a transaction on the monthly billing statement (does not have...
Form to be used by cardholders when invoice or receipt is not available.
Official guidance administering credit checks in accordance with Georgia's Statewide Purchasing Card Policy.
Official Announcements
Official Announcement 22-05 Revised Statewide Purchasing Card Policy Effective March 1, 2022
Official Announcement 22-02 Revised Payout to Local Political Subdivisions for Purchasing Card Rebate
Webinars
P-Card Policy - A Three-Month Review for Technical College System of Georgia TCSG colleges ONLY
P-Card Policy - A Three-Month Review for University System of Georgia USG colleges ONLY
P-Card Credit Check Consent Forms broadcast and recorded on March 26, 2018
P-Card Policy Compliance, Before, During and After PeopleSoft 9.2 Implementation
Webinar regarding the new contract for background investigative services and its use in the p-card program
P-Card Self-Audit
2021 P-Card Self-Audit Attestation form for Internal Investigations or Audit Unit
Instructions for setting up a report of active cardholders in Works.