OPEN RECORDS REQUESTS
Pursuant to the
Georgia Open Records Act, all public records are available for inspection and copying unless they are specifically exempted from disclosure under the law. A request to inspect or copy records may be made either orally or in writing; however, for purposes of documenting and clarifying the scope and timing of the request, it is DOAS's strong preference that requests are made in writing.
State entities are responsible for maintaining their own contract records after a contract has been awarded. In order to ensure that you receive contract administration records, it is best practice to make an Open Records Request directly to the agency for which a procurement is being issued. For example, if DOAS issued a procurement on behalf of the Georgia Department of Community Health, the Georgia Department of Community Health will maintain all records relating to the Contract, including change orders and amendments.
As provided under
O.C.G.A. §50-18-70, DOAS may assess an hourly charge for administrative and clerical tasks related to the search, retrieval, review, and preparation of the agency's records. DOAS's current rate is $25.00 per hour. There is no charge for the first quarter hour of time expended in record preparation.
DOAS has implemented a Records Management Portal in order to facilitate the request and production of records in a cost effective and convenient manner. If records are produced through the portal, the requestor will not be assessed any additional costs other than the $25.00 per hour cost related to administrative and clerical tasks (minus the first 15 minutes of time). If the records are requested to be produced in any other manner, DOAS may assess additional costs as provided under O.C.G.A. §50-18-70 et seq.
Prior to record retrieval, DOAS will provide the requestor with a written cost estimate, detailing the cost of providing access to the requested records. Upon the requestor's acceptance of this estimate and prepayment (when prepayment may be required under applicable law), DOAS will initiate the preparation of the requested records. Payment options are limited to checks, money orders, and credit cards.
How to Request Open Records Video