How to Acquire a Vehicle

If you only need a vehicle for a short time, you may choose to either rent one or receive reimbursement for personal vehicle use. If you need a vehicle long term, you may choose to either lease or purchase.

Consider your agency’s situation and needs. Make a financial comparison using the information below.

If you have long-term vehicle needs, you’ll need to determine whether it’s financially better to lease or purchase one.

Lease: Compare the cost of leasing to purchasing to demonstrate which is a better deal. Include lease terms, number of years, and financial obligation per year in the documentation using the Leasing a Vehicle flowchart.

Purchase: Get a price quote, vehicle availability, and specs using dealer information from a Statewide Contract vendor (SWC), or review the vehicle requirements with your Agency Procurement Officer (APO). See the Purchasing a Vehicle flowchart. Or,

• If your vehicle of interest is not offered on a statewide contract, review the vehicle requirements with your Agency Procurement Officer (APO) and obtain a waiver from the State Purchasing Division to bid for the vehicle. Your APO will bid for the new vehicle in the Team Georgia Marketplace and execute a contract with the selected supplier.
• If you decide to use the AMIGI (Automobiles made in Georgia Initiative) contract option to purchase a vehicle, have your APO obtain separate bids from 3 Kia AMIGI contract dealers.

Use the Fleet Management System to create a vehicle request form. Upload the vehicle specs, pricing (quote/bid), waiver (if vehicle is not on statewide contract), and justification for non-compliance for maintenance and fuel requirements, if applicable (per Policy 10).

Monitor your request in the Fleet Management System as it moves through the approval process.