How to Complete a Vendor Return: Trade-in
Have the custodian entity enters a Surplus request in AssetWorks, select the method Vendor Return (V), and input the assets physical address and location contact information. In receiving agency section, provide the supplier contact name, phone number, and email address. Supporting documentation describing the benefit(s) is required.
Have the entity site manager approve the request in AssetWorks.
- The Surplus Property Division will virtually receive the request and verify that the receiving entity is authorized, the request is appropriate for “new, like property,” and that the agreement provisions convey a benefit to the state.
- The Surplus Property Division will email you authorization.
- The custodian entity will complete the physical transfer.
- The custodian entity will remove the assets from property inventory records.