Some property is not handled through the Surplus Property Division. The most common categories that require other actions are:
If you can’t find property or if it’s been stolen, the Surplus Property Division can’t give you permission to take it out of inventory. Your Property Coordinator (PC) must document what happened and report it to the police if it was stolen.
You must keep the property in your inventory for 2 years from the time you discovered it was missing or stolen. If the property is recovered within the 2 years, it can stay in inventory. If it’s not recovered after 2 years, you can delete it from the inventory.
For auditing purposes, you must keep these reports for 5 years from the time you reported the loss for auditing purposes.
The Surplus Property Division does not dispose of trash (waste), scrap, recyclable, consumable or hazardous (universal or other) materials.
Although the Surplus Property Division may require authorization for you to remove the property from your inventory, the actual disposal is your responsibility. Therefore you must pay any costs and retain any proceeds from this disposal.
The Surplus Property Division will assist you in determining disposal options for recyclable materials, such as conducting internet auctions for unique lots. Please phone Lauren Tyson at 404-657-8544 option 4 or send us an email.
The Surplus Property Division is not authorized to receive, transfer, or dispose of hazardous materials. It is the responsibility of the generating entity to get rid of these materials, and is regulated based on the type and amount.
Refrigerants (i.e., freon); equipment must be certified free of refrigerant
The Georgia EPD is available to assist agencies. Contact your local EPD office for disposal guidance.
Every agency should develop its own policy around getting rid of lost and found items. Lost and found items are not state property, and not handled by the Surplus Property Division.
The Surplus Property Division recommends holding items for a specified period and posting a notification with contact information on a bulletin board or website. Unclaimed items may be donated to nonprofit community service providers.
