How Does My Agency File a Claim for Property Damage?
Property insurance programs for state entities are administered by the Department of Administrative Services’ (DOAS) Risk Management Services (RMS) division. Agencies must report loss or damage to state-owned property within 48 hours of the discovery by submitting a Notice of Loss (NOL) form. Further supporting documentation must be submitted within 120 days. If loss or damage was due to lightning, additional documentation must be submitted.
Property loss or damage may be covered by:
State Owned Building and Personal Property coverage – as recorded in the BLLIP (Building, Land, and Lease Inventory of Property) database
Special Property All Risk Agreement (SPAR)
Download a Notice of Loss form from the DOAS website.
On the NOL form, you will need to note details including:
Type of loss
Time of date of the event
Cause and extent of the loss or damage
Estimated financial amount of the loss.
The BLLIP ID, if it is a building or contents loss type.
Within 48 hours of the loss discovery, complete and submit the NOL by email to RMS at riskmanagement@doas.ga.gov or fax, (404) 657-1188.
Upon receipt of the NOL, an acknowledgement letter will be sent by RMS to your Agency Risk Coordinator with the assigned DOAS claim number. This number should be included on all further supporting documentation and claim-related correspondence.
If you are unsure of your agency’s designated Agency Risk Coordinator, contact RMS by email or phone at (404) 656-6245 to confirm.
