Purchasing Cards
We offer the Purchasing Card (P-Card) Program to State and Local governmental entities within the State of Georgia.
Our P-Card Program provides a flexible payment mechanism for the acquisition of goods and services within established guidelines.
Our P-Card Program offers several advantages:
- Enables cardholders to initiate transactions quickly and easily in person, by telephone, or via the internet, promoting prompt delivery of goods and services.
- Streamlines payment and purchasing procedures.
- Reduces the administrative burden traditionally associated with small dollar value purchases.
- Allows State and local governmental entities better controls and insights over spend.
- Provides more accountability through consistent and timely reconciliation processes and electronic management controls.
Our P-Card Program is honored by all suppliers who accept VISA, and there are no annual, transaction, or reporting fees for participating governmental entities.
Purchasing Card Policy
DOAS State Purchasing Division (SPD) serves as the central point of contact on all policy and procedure issues of the Statewide Purchasing Card Program, which includes:
- Communicating all program and policy changes to program users
- Reviewing and approving all amendments to entity purchasing card plans
- Processing all requests for policy exceptions
Purchasing Card Documents
Statewide Purchasing Card Policy
Created:
Statewide Purchasing Card Policy effective September 1, 2024 by the Department of Administrative Services
P-Card Standard GA MCC Groups
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Spending Limits Analysis
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Purchasing Card Log
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Active Cardholders Analysis
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Designation of Program Administrator Form
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Bank Of America Dispute Form
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Lost Receipt-Invoice Affidavit
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SPD PC011 SPD Official Guidance PCard Background Checks
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SPD-PC003_P-Card Special Approval Request
Created:
SPD-PC001_P-Card Cardholder Agreement
Created:
SPD PC004 P-Card Chief Financial Officer Agreement
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SPD PC007 P-Card Program Administrator Agreement
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SPD PC002 Cardholder Profile Form
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SPD PC009 P-Card Approver Agreement
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Official Announcements
Statewide Purchasing Card Policy 25 01
Created:
SPD Official Announcement 25-01: Statewide Purchasing Card Policy, effective September 01, 2024 by DOAS.
Official Announcement 23-03 Revised Statewide Purchasing Card Policy
Created:
Official Announcement 22-02 Revised Payout to Local Government for Rebate
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Official Announcement 22-05 Revised Statewide Purchasing Card Policy
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Official Announcement 21-01 Amazon Seller Screening Features
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Official Announcement 18-01 SWC Waiver Request Supplier Performance Report
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SPD Official Announcement 22 06 Emergency Purchasing Policy
Created:
20-02 P-Card Employee ID Field Required
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P-Card Self Assessment
Instructions For Setting Up Cardholder List In Works
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Instructions For Setting Up Transaction List In Works
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2023 P-Card Self Assessment and Cardholder List Template
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2023 P-Card Self Assessment Example and Notes
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2023 P-Card Self-Assessment Head of Audit or Investigation Attestation
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2023 P-Card Self-Assessment CFO Certification
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