Surplus state vehicles may be redistributed or sold. The disposal process of vehicles begins with a state entity submitting a transaction request in AssetWorks. The DOAS Surplus Property Division will determine the disposal method that best meets the state’s needs.
If the vehicle is classified as “salvage” by the Georgia Department of Revenue, let DOAS know. A salvage title is required prior to submitting your request to the Surplus Property Division. These vehicles cannot be operated legally on public roads in Georgia.
Remove all state markings (decals and/or vehicle wraps) and the license plate. You may keep the plate for a future vehicle or destroy/discard it.
The exact materials and information you will need to submit your transaction request may vary depending on the disposal method for the vehicle. These include:
Original title and keys to the vehicle
Vehicle description (make, model, year)
Vehicle identification number (VIN)
Mileage
General condition (excellent, good, fair, or poor)
Completed vehicle inspection form
Addresses and contact information where the vehicle is physically located
Quality photos of the vehicle
Best inspection and removal dates and times
You may be asked for more information such as the original acquisition cost, whether there is any damage, the type of engine, and other descriptive details.
In AssetWorks, create a Surplus Request from the Surplus tab with the appropriate disposal method selected. Your selection of disposal method serves as a recommendation for the Surplus Division, which makes the final decision. (See the AssetWorks Guide Appendix C for more detailed user instructions.)
Create new assets.
Include the required information and documentation for your transaction request.
Only enter one vehicle per transaction request.
After you complete the transaction request, the Surplus Division will oversee the transfer, sale, or disposal of the vehicle.
Release the vehicle, title, and keys to the new owner, and remove the vehicle from your inventory property records, referencing the transaction number as authorization.
The DOAS Office of Fleet Management (OFM) will move or remove the asset record in the fleet management system when a vehicle is transferred or sold.
