How to Dispose of Surplus State Vehicles

• If the vehicle is classified as “salvage” by the Georgia Department of Revenue, let DOAS know. A salvage title is required prior to submitting your request to the Surplus Property Division. These vehicles cannot be operated legally on public roads in Georgia.
• Remove all state markings (decals and/or vehicle wraps) and the license plate. You may keep the plate for a future vehicle or destroy/discard it.

• The exact materials and information you will need to submit your transaction request may vary depending on the disposal method for the vehicle. These include:
  • Original title and keys to the vehicle
  • Vehicle description (make, model, year)
  • Vehicle identification number (VIN)
  • Mileage
  • General condition (excellent, good, fair, or poor)
  • Completed vehicle inspection form
  • Addresses and contact information where the vehicle is physically located
  • Quality photos of the vehicle
  • Best inspection and removal dates and times
• You may be asked for more information such as the original acquisition cost, whether there is any damage, the type of engine, and other descriptive details.

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• In AssetWorks, create a Surplus Request from the Surplus tab with the appropriate disposal method selected. Your selection of disposal method serves as a recommendation for the Surplus Division, which makes the final decision. (See the AssetWorks Guide Appendix C for more detailed user instructions.)
• Create new assets.
• Include the required information and documentation for your transaction request.
• Only enter one vehicle per transaction request.

• After you complete the transaction request, the Surplus Division will oversee the transfer, sale, or disposal of the vehicle.
• Release the vehicle, title, and keys to the new owner, and remove the vehicle from your inventory property records, referencing the transaction number as authorization.
• The DOAS Office of Fleet Management (OFM) will move or remove the asset record in the fleet management system when a vehicle is transferred or sold.