13.7 Acquisition of Surplus Vehicles

Acquisition Guidelines for Agencies

  • Vehicle transfers between state entities are approved by DOAS Office of Fleet Management (OFM). See Policy 10 for full instructions.
  • Law enforcement pursuit vehicles will not be transferred to any state entity, except where required by law. Local government law enforcement agencies will have priority for all pursuit vehicles.
  • The service charge to local governments and nonprofits for vehicles and light-duty pickups will generally be determined to be 35 percent of the published Kelly Blue Book retail vehicle value (adjusted for mileage and condition). Vehicle condition, type and availability may affect this pricing.
  • Vehicles may be placed on “Hold” for five business days for local governments and nonprofit organizations to review for redistribution. State entities must submit a vehicle request to OFM for the vehicle on file and the hold will remain in place for as long as necessary to obtain authorization.
  • Vehicle requests must meet the needs of the donee organization as established in their eligibility determination. Special purpose vehicle transfers will be restricted to agencies whose mission meets the purpose for which the vehicle was intended.
  • Depending on model availability, Surplus may authorize the usage of special use vehicles to donee agencies rather than selling at auction.
  • DOT heavy equipment redistribution values are determined by averaging the sale prices of all like vehicles in the inventory history and the current market value. This price is not negotiable. If there are extenuating conditions, only Surplus may change the price.
  • DOAS Surplus reserves the right to deny any transaction at its discretion.
  • No vehicle more than 15 years old (counted as the difference between the model year and the current year) may be made available for purchase or transfer
  • No vehicle with a broken or rolled over odometer may be made available for purchase or transfer, unless: 
    • Mileage can be established by OFM records
    • The vehicle is non-road worthy and will be used by a technical school or public safety training center for educational purposes
    • The vehicle is a historical vehicle and will be used for display or public relations