Georgia Fleet Management Manual Glossary

Any executive branch agency, authority, board, bureau, commission, council, department, office, unit, entity, or instrumentality of the state, and others as may be designated by the Governor, or to the extent that such designation does not conflict with state law.

Agency individual responsible for coordination of all vehicle activities outlined in this manual and other policy memorandum.

Annual Operating Budget

A vehicle under the exclusive control of an employee during the workday or the vehicle is routinely driven by an employee.

The miles traveled on a regular (usually daily) basis from a state employee’s alternate workplace to the state employee’s conventional worksite. This should be a standard distance that does not change from one trip to the next.

Vehicles that are donated by individuals, foundations, counties and municipalities. Donated vehicles are accounted for and managed as state vehicles.

Any vehicle that is legally authorized by a government authority to exceed the speed limit to transport people and equipment to and from situations in which speed is required to save lives or property, such as a rescue vehicle, fire truck, or ambulance.

Energy Policy Act

The 12-month length of a state budgetary period, for example, July 1, 2025, through June 30, 2026.

Gross vehicle weight rating

Any vehicle which is used for law enforcement activities including, but not limited to chase, apprehension and surveillance of people engaged in or potentially engaged in unlawful activities.

Cars and light trucks whose gross vehicle weight rating is 8500 lbs. or less.

Official Code of Georgia Annotated -- the compendium of all laws in the State of Georgia.

Office of Planning and Budget

Any activity directed and controlled by a state agency that advances the lawful policies and purposes of the agency.

A state employee responsible for being on duty after normal business hours.

Plates issued by Department of Revenue for covert or secret investigatory police functions (sometimes referred to as confidential tags).

Total miles driven minus commute miles driven.

Any person employed by an agency (as defined elsewhere in this glossary), including elected and appointed officials; law enforcement officers; and volunteers participating in a structured volunteer program organized, controlled, and directed by a state entity. Contractors are not authorized to drive state vehicles except when specifically authorized by state law.

Standard license plate required by O.C.G.A § 40-2-37 to be affixed to all state vehicles showing the state as the owner of the vehicle.

A vehicle licensed for highway use that is owned, rented, borrowed, leased, donated, or otherwise under the possession and control of the state. A rental vehicle is a state vehicle if it is rented by a duly authorized employee at the cost of the state solely for official state business.

The county where the vehicle is registered, not necessarily the county where the vehicle is domiciled.

Any vehicle, including motorcycles, in the control/possession of a state agency that is capable of being tagged and titled in the State of Georgia and driven on highways or streets.

The county where the vehicle is domiciled, not necessarily the county where the vehicle is registered.

Vehicle Identification Number: a 17-character (alphanumeric) number provided by the manufacturer and located in several places on the vehicle. A VIN can also be found on a Georgia vehicle title, registration, or certificate of origin. Pre-1982 vehicles carry a VIN fewer than 17 characters.