All Seven Stages

The State's procurement processes fall into the "7 Stages of Procurement", beginning when a State Entity first identifies a need for goods or services, and continuing through identifying existing suppliers, posting solicitations through the competitive bid process, and awarding and managing contracts. Each stage includes forms, templates or other resources to assist the procurement professional.

Stage One: Need Identification Related Documents

Stage One: Need Identification Related Forms

All Seven Stages

Stage One: Need Identification Related Documents

SPD-NI001 Fact-Finding Agenda

SWC Waiver Request Guide

SPD-NI004 Emergency Justification Form

SPD-NI007 Notice of Intent to Utilize Cooperative Agreement Form

Stage One: Need Identification Related Forms

Stage Two: Pre-Solicitation Related Documents

Fast Track RFP Request

eRequisition Submission Form - Instructions

eRequisition Submission Form

Purchase Requisition Form

Sole-Brand Instructions

Sole-Brand Justification Form

State Entity RFx Project Plan

State Entity eRFI Template

State Entity RFI Template

Sole Source Intent To Award Justification Form

Stage Three: Solicitation Preparation Related Documents

SPD-SP012: Certificate of Non-Collusion

SPD-SP013: Georgia Resident Small Business Verification

SPD-SP014: Checklist for Posting Times and Protest Filings

SPD-SP015: State Entity RFP Template

SPD-SP016: State Entity eRFP Template

SPD-SP017: State Entity RFQ Template

SPD-SP018: State Entity eRFQ Template

SPD-SP019: State Entity RFQC Template

SPD-SP020: State Entity eRFQC Template

SPD-SP023: State Entity Contract for Goods and Ancillary Services - Open

SPD-SP024: State Entity Contract for Goods and Ancillary Services - Fixed

SPD-SP025: State Entity Contract for Services

SPD-SP026: State Entity Contract for Software

SPD-SP027: State Entity Contract for Equipment Rental/Lease

SPD-SP028: eSource Contract Terms

SPD-SP030: Facilitated Session Sign-in Form

SPD-SP033: Facilitated Session Guide Template

SPD-SP036: Request for Supplier Training

SPD-SP039: Evaluation Committee Member Participation Form

SPD-SP040: Consultant Confidentiality and Disclosure Agreement

SPD-SP042 Supplier General Information Worksheet

SPD-SP044 Trade Secret Affidavit

SPD-SP045 Tax Compliance Form

SPD-SP048: Insurance and Bonding Guidelines

SPD-SP051: RFP Preparation Scorecard

SPD-SP057: Requirements Sheet for RFP or Scored RFQC

SPD-SP058: Requirements Sheet for RFQ or Non-Scored RFQC

SPD-SP059b: Instructions for Requirements Sheet 2007

SPD-SP060 Contracting with State Entities

SPD-SP061 eContract Terms

Stage Four: Solicitation Process Related Documents

Bidders/Offerors Conference Agenda

Supplier Q & A Template

Bidders Offerors Conference Announcement

Instructions for Posting a Bidders/Offerors Conference in Team Georgia Marketplace™

Instructions for Posting Bidders/Offerors Conference in GPR

RFX Addendum Form

Solicitation Cancellation Notice

Stage Five: Evaluation Process Related Documents

SPD-EP001 Administrative Review Requirements Summary Sheet

SPD-EP002 Sample Bid Evaluation Template

SPD-EP004 Evaluation Committee Agenda

SPD-EP007 Supplier Technical Evaluation

SPD-EP010 Request for Clarification

SPD-EP013 Master Technical Evaluation Template

SPD-EP020 RFQ Cost Negotiation (Best and Final Offer)

SPD-EP023 Evaluation Committee Guidelines

SPD-EP026 General Confidentiality Form

Stage Six: Award Process Related Documents

Notice of Intent to Award

Notice of Award

RFQC List of Qualified Contractors

Purchase Order (Non-PeopleSoft)

Supplier Debriefing Tips and Suggestions

Supplier Debriefing Record Template

Stage Seven: Contract Process Related Documents

QRG OPA Supplier Performance

Contract Action Summary Form

Contract Assessment Report

Contract Administrative Change Template

Contract Amendment Template