All Seven Stages
The State's procurement processes fall into the "7 Stages of Procurement", beginning when a State Entity first identifies a need for goods or services, and continuing through identifying existing suppliers, posting solicitations through the competitive bid process, and awarding and managing contracts. Each stage includes forms, templates or other resources to assist the procurement professional.
Stage One: Need Identification Related Documents
SPD-NI001 Fact-Finding Agenda
Created:
6/29/2022
Request to Utilize Modified Vehicle Ordering Process
Created:
7/11/2022
SWC Waiver Request Guide
Created:
7/11/2022
SPD-NI004 Emergency Justification Form
Created:
7/11/2022
SPD-NI007 Notice of Intent to Utilize Cooperative Agreement Form
Created:
6/29/2022
Stage One: Need Identification Related Forms
Stage Two: Pre-Solicitation Related Documents
Fast Track RFP Request
Created:
11/21/2018
SPD-PS021: Request for Approval to Fast Track RFP, SPD-PS021: Request for Approval to Fast Track RFP
eRequisition Submission Form - Instructions
Created:
11/21/2018
eRequisition Submission Form
Created:
11/21/2018
Purchase Requisition Form
Created:
11/21/2018
Sole-Brand Instructions
Created:
11/21/2018
Sole-Brand Justification Form
Created:
11/21/2018
State Entity RFx Project Plan
Created:
11/5/2020
State Entity eRFI Template
Created:
11/21/2018
State Entity RFI Template
Created:
11/21/2018
Sole Source Intent To Award Justification Form
Created:
7/25/2023
Stage Three: Solicitation Preparation Related Documents
SPD-SP012: Certificate of Non-Collusion
Created:
5/13/2019
SPD-SP013: Georgia Resident Small Business Verification
Created:
5/13/2019
SPD-SP014: Checklist for Posting Times and Protest Filings
Created:
5/13/2019
SPD-SP015: State Entity RFP Template
Created:
1/4/2021
SPD-SP016: State Entity eRFP Template
Created:
1/4/2021
SPD-SP017: State Entity RFQ Template
Created:
5/13/2019
SPD-SP018: State Entity eRFQ Template
Created:
1/4/2021
SPD-SP019: State Entity RFQC Template
Created:
1/4/2021
SPD-SP020: State Entity eRFQC Template
Created:
1/4/2021
SPD-SP023: State Entity Contract for Goods and Ancillary Services - Open
Created:
6/29/2022
SPD-SP024: State Entity Contract for Goods and Ancillary Services - Fixed
Created:
6/29/2022
SPD-SP025: State Entity Contract for Services
Created:
6/29/2022
SPD-SP026: State Entity Contract for Software
Created:
6/29/2022
SPD-SP027: State Entity Contract for Equipment Rental/Lease
Created:
6/29/2022
SPD-SP028: eSource Contract Terms
Created:
5/13/2019
SPD-SP030: Facilitated Session Sign-in Form
Created:
5/13/2019
SPD-SP033: Facilitated Session Guide Template
Created:
5/13/2019
SPD-SP036: Request for Supplier Training
Created:
5/13/2019
SPD-SP039: Evaluation Committee Member Participation Form
Created:
5/13/2019
SPD-SP040: Consultant Confidentiality and Disclosure Agreement
Created:
5/13/2019
SPD-SP042 Supplier General Information Worksheet
Created:
6/29/2022
SPD-SP044 Trade Secret Affidavit
Created:
10/7/2021
SPD-SP045 Tax Compliance Form
Created:
9/8/2021
SPD-SP048: Insurance and Bonding Guidelines
Created:
12/29/2020
SPD-SP051: RFP Preparation Scorecard
Created:
12/29/2020
SPD-SP057: Requirements Sheet for RFP or Scored RFQC
Created:
12/29/2020
SPD-SP058: Requirements Sheet for RFQ or Non-Scored RFQC
Created:
12/29/2020
SPD-SP059b: Instructions for Requirements Sheet 2007
Created:
12/29/2020
SPD-SP060 Contracting with State Entities
Created:
6/29/2022
SPD-SP061 eContract Terms
Created:
6/29/2022
Stage Four: Solicitation Process Related Documents
Bidders/Offerors Conference Agenda
Created:
11/21/2018
Supplier Q & A Template
Created:
11/21/2018
Bidders Offerors Conference Announcement
Created:
11/21/2018
Instructions for Posting a Bidders/Offerors Conference in Team Georgia Marketplace™
Created:
11/21/2018
Instructions for Posting Bidders/Offerors Conference in GPR
Created:
11/21/2018
RFX Addendum Form
Created:
11/21/2018
Solicitation Cancellation Notice
Created:
10/20/2021
Stage Five: Evaluation Process Related Documents
SPD-EP001 Administrative Review Requirements Summary Sheet
Created:
2/1/2021
SPD-EP002 Sample Bid Evaluation Template
Created:
2/1/2021
SPD-EP004 Evaluation Committee Agenda
Created:
2/1/2021
SPD-EP007 Supplier Technical Evaluation
Created:
2/1/2021
SPD-EP010 Request for Clarification
Created:
2/1/2021
SPD-EP013 Master Technical Evaluation Template
Created:
2/1/2021
SPD-EP020 RFQ Cost Negotiation (Best and Final Offer)
Created:
2/1/2021
SPD-EP023 Evaluation Committee Guidelines
Created:
2/1/2021
SPD-EP026 General Confidentiality Form
Created:
2/1/2021
Stage Six: Award Process Related Documents
Stage Seven: Contract Process Related Documents
QRG OPA Supplier Performance
Created:
2/7/2023
Contract Action Summary Form
Created:
11/21/2018
Contract Assessment Report
Created:
11/21/2018
Contract Administrative Change Template
Created:
11/21/2018
Contract Amendment Template
Created:
11/21/2018
Contract Renewal Template
Created:
11/21/2018
Excise Tax Exemption Certificate
Created:
11/21/2018
Supplier Data Sheet
Created:
11/21/2018
