All Seven Stages
The State's procurement processes fall into the "7 Stages of Procurement", beginning when a State Entity first identifies a need for goods or services, and continuing through identifying existing suppliers, posting solicitations through the competitive bid process, and awarding and managing contracts. Each stage includes forms, templates or other resources to assist the procurement professional.
Stage One: Need Identification Related Documents
SPD-NI001 Fact-Finding Agenda
Created:
The Fact-Finding Agenda document covers meeting topics including, products and services, sourcing option review and…
SWC Waiver Request Guide
Created:
SPD-NI004 Emergency Justification Form
Created:
SPD-NI007 Notice of Intent to Utilize Cooperative Agreement Form
Created:
Stage One: Need Identification Related Forms
Stage Two: Pre-Solicitation Related Documents
Fast Track RFP Request
Created:
SPD-PS021: Request for Approval to Fast Track RFP, SPD-PS021: Request for Approval to Fast Track RFP
eRequisition Submission Form - Instructions
Created:
eRequisition Submission Form
Created:
Purchase Requisition Form
Created:
Sole-Brand Instructions
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Sole-Brand Justification Form
Created:
State Entity RFx Project Plan
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State Entity eRFI Template
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State Entity RFI Template
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Sole Source Intent To Award Justification Form
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Stage Three: Solicitation Preparation Related Documents
SPD-SP012: Certificate of Non-Collusion
Created:
SPD-SP013: Georgia Resident Small Business Verification
Created:
SPD-SP014: Checklist for Posting Times and Protest Filings
Created:
SPD-SP015: State Entity RFP Template
Created:
SPD-SP016: State Entity eRFP Template
Created:
SPD-SP017: State Entity RFQ Template
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SPD-SP018: State Entity eRFQ Template
Created:
SPD-SP019: State Entity RFQC Template
Created:
SPD-SP020: State Entity eRFQC Template
Created:
SPD-SP023: State Entity Contract for Goods and Ancillary Services - Open
Created:
SPD-SP024: State Entity Contract for Goods and Ancillary Services - Fixed
Created:
SPD-SP025: State Entity Contract for Services
Created:
SPD-SP026: State Entity Contract for Software
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SPD-SP027: State Entity Contract for Equipment Rental/Lease
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SPD-SP028: eSource Contract Terms
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SPD-SP030: Facilitated Session Sign-in Form
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SPD-SP033: Facilitated Session Guide Template
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SPD-SP036: Request for Supplier Training
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SPD-SP039: Evaluation Committee Member Participation Form
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SPD-SP040: Consultant Confidentiality and Disclosure Agreement
Created:
SPD-SP042 Supplier General Information Worksheet
Created:
SPD-SP044 Trade Secret Affidavit
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SPD-SP045 Tax Compliance Form
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SPD-SP048: Insurance and Bonding Guidelines
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SPD-SP051: RFP Preparation Scorecard
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SPD-SP057: Requirements Sheet for RFP or Scored RFQC
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SPD-SP058: Requirements Sheet for RFQ or Non-Scored RFQC
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SPD-SP059b: Instructions for Requirements Sheet 2007
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SPD-SP060 Contracting with State Entities
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SPD-SP061 eContract Terms
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Stage Four: Solicitation Process Related Documents
Bidders/Offerors Conference Agenda
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Supplier Q & A Template
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Bidders Offerors Conference Announcement
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Instructions for Posting a Bidders/Offerors Conference in Team Georgia Marketplace™
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Instructions for Posting Bidders/Offerors Conference in GPR
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RFX Addendum Form
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Solicitation Cancellation Notice
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Stage Five: Evaluation Process Related Documents
SPD-EP001 Administrative Review Requirements Summary Sheet
Created:
SPD-EP002 Sample Bid Evaluation Template
Created:
SPD-EP004 Evaluation Committee Agenda
Created:
SPD-EP007 Supplier Technical Evaluation
Created:
SPD-EP010 Request for Clarification
Created:
SPD-EP013 Master Technical Evaluation Template
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SPD-EP020 RFQ Cost Negotiation (Best and Final Offer)
Created:
SPD-EP023 Evaluation Committee Guidelines
Created:
SPD-EP026 General Confidentiality Form
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Stage Six: Award Process Related Documents
SPD-AP004 Notice of Intent Award
Created:
The State’s public notice of its intent to award a contract to one or more suppliers pending successful resolution of…
SPD-AP005 Notice of Award
Created:
The State’s official public notice of contract award to one or more suppliers and identification of any unsuccessful…
SPD-AP008 RFQC List of Qualified Contractors
Created:
The State's official public notice of identification of qualified contractors as a result of RFQC process.
SPD-AP011 Purchase Order (Non-PeopleSoft)
Created:
Sample form for non-PeopleSoft state entities to create a purchase order with applicable payment, delivery terms, etc.
SPD-AP014 Supplier Debriefing Tips and Suggestions
Created:
Tips and suggestions for conducting debriefings with unsuccessful suppliers following the competitive bid process.
SPD-AP015 Supplier Debriefing Record Template
Created:
Optional template the issuing officer may use to document the process when conducting supplier debriefings.
SPD-AP016 PO Type Quick Reference Guide
Created:
This quick reference guide provides guidance and tips on proper use of purchase order (PO) type codes.
Stage Seven: Contract Process Related Documents
QRG OPA Supplier Performance
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Contract Action Summary Form
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Contract Assessment Report
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Contract Administrative Change Template
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Contract Amendment Template
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Contract Renewal Template
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Excise Tax Exemption Certificate
Created:
Supplier Data Sheet
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Stage Seven Related Forms
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