All Seven Stages
The State's procurement processes fall into the "7 Stages of Procurement", beginning when a State Entity first identifies a need for goods or services, and continuing through identifying existing suppliers, posting solicitations through the competitive bid process, and awarding and managing contracts. Each stage includes forms, templates or other resources to assist the procurement professional.
Stage One: Need Identification Related Documents
SPD-NI001 Fact-Finding Agenda
Created:
Use the fact-finding agenda during the Need Identification process to gather information necessary from internal…
SWC Waiver Request Guide
Created:
Guide to logon to the DOAS Customer Hub to submit an online request for a waiver from a mandatory statewide contract …
SPD-NI004 Emergency Justification Form
Created:
Mandatory form to document and justify emergency purchases. Please reference the Georgia Procurement Manual for more…
SPD-NI007 Notice of Intent to Utilize Cooperative Agreement Form
Created:
Mandatory form to provide public notice of a state entity's intent to utilize a cooperative purchasing agreement.
Stage One: Need Identification Related Forms
Stage Two: Pre-Solicitation Related Documents
Fast Track RFP Request
Created:
SPD-PS021: Request for Approval to Fast Track RFP, SPD-PS021: Request for Approval to Fast Track RFP
eRequisition Submission Form - Instructions
Created:
eRequisition Submission Form
Created:
Purchase Requisition Form
Created:
Sole-Brand Instructions
Created:
Sole-Brand Justification Form
Created:
State Entity RFx Project Plan
Created:
State Entity eRFI Template
Created:
State Entity RFI Template
Created:
Sole Source Intent To Award Justification Form
Created:
Stage Three: Solicitation Preparation Related Documents
SPD-SP012: Certificate of Non-Collusion
Created:
SPD-SP013: Georgia Resident Small Business Verification
Created:
SPD-SP014: Checklist for Posting Times and Protest Filings
Created:
SPD-SP015: State Entity RFP Template
Created:
SPD-SP016: State Entity eRFP Template
Created:
SPD-SP017: State Entity RFQ Template
Created:
SPD-SP018: State Entity eRFQ Template
Created:
SPD-SP019: State Entity RFQC Template
Created:
SPD-SP020: State Entity eRFQC Template
Created:
SPD-SP023: State Entity Contract for Goods and Ancillary Services - Open
Created:
SPD-SP024: State Entity Contract for Goods and Ancillary Services - Fixed
Created:
SPD-SP025: State Entity Contract for Services
Created:
SPD-SP026: State Entity Contract for Software
Created:
SPD-SP027: State Entity Contract for Equipment Rental/Lease
Created:
SPD-SP028: eSource Contract Terms
Created:
SPD-SP030: Facilitated Session Sign-in Form
Created:
SPD-SP033: Facilitated Session Guide Template
Created:
SPD-SP036: Request for Supplier Training
Created:
SPD-SP039: Evaluation Committee Member Participation Form
Created:
SPD-SP040: Consultant Confidentiality and Disclosure Agreement
Created:
SPD-SP042 Supplier General Information Worksheet
Created:
SPD-SP044 Trade Secret Affidavit
Created:
SPD-SP045 Tax Compliance Form
Created:
SPD-SP048: Insurance and Bonding Guidelines
Created:
SPD-SP051: RFP Preparation Scorecard
Created:
SPD-SP057: Requirements Sheet for RFP or Scored RFQC
Created:
SPD-SP058: Requirements Sheet for RFQ or Non-Scored RFQC
Created:
SPD-SP059b: Instructions for Requirements Sheet 2007
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SPD-SP060 Contracting with State Entities
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SPD-SP061 eContract Terms
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Stage Four: Solicitation Process Related Documents
Bidders/Offerors Conference Agenda
Created:
Supplier Q & A Template
Created:
Bidders Offerors Conference Announcement
Created:
Instructions for Posting a Bidders/Offerors Conference in Team Georgia Marketplace™
Created:
Instructions for Posting Bidders/Offerors Conference in GPR
Created:
RFX Addendum Form
Created:
Solicitation Cancellation Notice
Created:
Stage Five: Evaluation Process Related Documents
SPD-EP001 Administrative Review Requirements Summary Sheet
Created:
SPD-EP002 Sample Bid Evaluation Template
Created:
SPD-EP004 Evaluation Committee Agenda
Created:
SPD-EP007 Supplier Technical Evaluation
Created:
SPD-EP010 Request for Clarification
Created:
SPD-EP013 Master Technical Evaluation Template
Created:
SPD-EP020 RFQ Cost Negotiation (Best and Final Offer)
Created:
SPD-EP023 Evaluation Committee Guidelines
Created:
SPD-EP026 General Confidentiality Form
Created:
Stage Six: Award Process Related Documents
SPD-AP004 Notice of Intent Award
Created:
The State’s public notice of its intent to award a contract to one or more suppliers pending successful resolution of…
SPD-AP005 Notice of Award
Created:
The State’s official public notice of contract award to one or more suppliers and identification of any unsuccessful…
SPD-AP008 RFQC List of Qualified Contractors
Created:
The State's official public notice of identification of qualified contractors as a result of RFQC process.
SPD-AP011 Purchase Order (Non-PeopleSoft)
Created:
Sample form for non-PeopleSoft state entities to create a purchase order with applicable payment, delivery terms, etc.
SPD-AP014 Supplier Debriefing Tips and Suggestions
Created:
Tips and suggestions for conducting debriefings with unsuccessful suppliers following the competitive bid process.
SPD-AP015 Supplier Debriefing Record Template
Created:
Optional template the issuing officer may use to document the process when conducting supplier debriefings.
SPD-AP016 PO Type Quick Reference Guide
Created:
This quick reference guide provides guidance and tips on proper use of purchase order (PO) type codes.
Stage Seven: Contract Process Related Documents
QRG OPA Supplier Performance
Created:
Contract Action Summary Form
Created:
Contract Assessment Report
Created:
Contract Administrative Change Template
Created:
Contract Amendment Template
Created:
Contract Renewal Template
Created:
Excise Tax Exemption Certificate
Created:
Supplier Data Sheet
Created:
Stage Seven Related Forms
Related resources
