Stage Five: Evaluation Process
Once the solicitation closes, Stage Five, the Evaluation Process begins. Evaluation methods vary based on the solicitation type as well as the specific language of the solicitation.
Key steps performed by procurement professionals and suppliers, as described in the Georgia Procurement Manual, include the following:
Supplier Actions:
- Responding to requests for clarifications, if any.
- Participating in demonstrations or oral presentations, if any.
- Participating in negotiations, if any.
- Participating in contract discussions, if any.
State Actions:
- Managing the evaluation process.
- Verifying suppliers’ eligibility for contract award.
- Soliciting additional information from suppliers as needed.
- Conducting negotiations as appropriate.
- Finalizing contract discussions.
Stage Five Related Documents
SPD-EP001 Administrative Review Requirements Summary Sheet
Created:
Used by the issuing officer to record the results of the administrative review of supplier proposals.
Created:
Sample template for use by issuing officers to document the bid evaluation results for Requests for Quotes.
Created:
Sample meeting agenda for use by issuing officers when conducting technical evaluation committee meetings.
SPD-EP007 Supplier Technical Evaluation
Created:
Excel workbook prepared by issuing officer and provided to technical evaluation committee members to conduct technical…
Created:
SPD-approved form for use by issuing officers to request suppliers provide clarification of bids/proposals.
SPD-EP013 Master Technical Evaluation Template
Created:
Excel workbook for use by issuing officers to consolidate evaluation committee members scoring per supplier.
Created:
Sample template for use by issuing officers when requesting cost negotiation (best and final offer) for RFQ.
Created:
SPD-approved guidelines governing the technical evaluation process and evaluation committee members.
Created:
General confidentiality form applicable to certain individuals participating in evaluation or negotiations process.
Related resources
