Stage Three: Solicitation Preparation
In Stage three, Solicitation Preparation, procurement professionals prepare for the competitive solicitation process, working in conjunction with cross-functional and evaluation teams to complete the following steps as described in the Georgia Procurement Manual:
- Identify the appropriate solicitation type.
- Finalize the scope of work and develop the solicitation requirements, including solicitation questions.
- Prepare cost line items or cost worksheet.
- Develop the evaluation criteria and award methodology.
- Select the appropriate contract template in consultation with your legal team.
Stage Three Related Documents
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Certification of non-collusion form to be completed by supplier as part of Georgia solicitation process.
SPD-SP013: Georgia Resident Small Business Verification
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Form to be completed by supplier to validate demographic information during Georgia solicitation process.
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Summary of supplier protest filing deadlines as further described in the Georgia Procurement Manual.
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SPD-approved template for Request for Proposals conducted as paper bids on the Georgia Procurement Registry.
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SPD-approved template for Request for Proposals conducted as electronic events within GA online sourcing tools.
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SPD-approved template for Request for Quotes conducted as paper bids on the Georgia Procurement Registry.
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SPD-approved template for Request for Quotes conducted as electronic events within GA online sourcing tools.
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SPD-approved template for Request for Qualified Contractors conducted as paper bids on the Georgia Procurement Registry.
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SPD-approved template for Request for Qualified Contractors conducted as electronic events within GA online sourcing…
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SPD-approved template for state entity contracts for goods and ancillary services with no fixed purchase amount.
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SPD-approved template for state entity contracts for goods and ancillary services with fixed purchase amount.
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SPD-approved template with sample contract terms and conditions for state entities purchasing services.
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SPD-approved template with sample contract terms and conditions for state entities purchasing software.
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SPD-approved template with sample contract terms and conditions for state entities renting or leasing equipment.
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Contract terms and conditions applicable to sourcing events conducted through SPD's legacy sourcing tool eSource.
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Sample sign-in sheet for use by issuing officers to document participation in facilitated sessions to develop…
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Guide for issuing officers conducting facilitated sessions to gather information for solicitation development.
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Form to request SPD assistance during bidders/offerors conference to demonstrate sourcing process to suppliers.
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Required form to be signed by all individuals participating on the evaluation committee for a state sourcing event.
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Required form to be signed by consultants assisting state entities during the GA solicitation process.
SPD-SP042 Supplier General Information Worksheet
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SPD-approved workbook to gather general information from suppliers submitting bids/proposals to GA solicitations.
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Sample affidavit for use by suppliers claiming trade secret status for information contained in bids/proposals.
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Form completed by suppliers for purposes of verifying GA tax compliance for purchases as required by GA law.
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Effective August 2025, these guidelines are a resource for state government entities when contracting with suppliers.
SPD-SP051: RFP Preparation Scorecard
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Sample guide for use by issuing officers to review and assess draft Requests for Proposals for completion.
SPD-SP057: Requirements Sheet for RFP or Scored RFQC
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SPD-approved template to develop requirements for Request for Proposals or scored Request for Qualified Contractors.
SPD-SP058: Requirements Sheet for RFQ or Non-Scored RFQC
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SPD-approved template to develop requirements for Request for Quotes and non-scored Request for Qualified Contractors.
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Guidance and instructions for use of the requirements workbook for the 2007 version of Microsoft Excel.
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Guidance to suppliers seeking contracts with State of Georgia government entities including contracting restrictions.
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Contract terms and conditions applicable to sourcing events conducted through SPD-approved sourcing tools.
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