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Stage 3: Solicitation Preparation

​​​​​In Stage 3 - Solicitation Preparation, the procurement professional has identified stakeholders and critical business requirements, conducted market analysis and selected the best solicitation method to acquire the needed goods/services. ​

 

Chapter 3 - Stage 3 - Solicitation Preparation, of the Georgia Procurement Manual provides a brief overview of the sourcing tools used by SPD and state entities to solicit electronic bids and proposals. 

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In this stage, the procurement professional will first identify the appropriate sourcing tool and then the applicable solicitation template. The procurement professional will also construct the solicitation, develop the evaluation criteria, and select a contract template as applicable working in conjunction with the cross-functional and the evaluation teams. Access support documentation below.

 

 

CONTACT

Stage 3: Solicitation Preparation
State Purchasing Division

Phone

 404-657-6000

Email

 process.improvement@doas.ga.gov

View All Division Contacts

 

 

RELEVANT LINKS

Stage: 3 Documents

Stage 3: Solicitation Preparation

01/16/15

SPD-SP012: Certificate of Non-Collusion

SPD-SP012: Certificate of Independent Price Determination required by O.C.G.A. Section 50-5-67(e). Use this form for non-electr...

02/22/16

SPD-SP013: Georgia Resident Small Business Verification

SPD-SP013: Georgia Resident Small Business Verification Form

08/18/15

SPD-SP014: Checklist for Posting Times and Protest Filings

SPD-SP014: Checklist of posting times and protest periods for solicitations

01/04/21

SPD-SP015: State Entity RFP Template

SPD-SP015: Template used for processing non-electronic Requests for Proposals through the GPR

01/04/21

SPD-SP016: State Entity eRFP Template

SPD-SP016: Template used for processing electronic Requests for Proposals through Team Georgia Marketplace™ or eSource

01/16/15

SPD-SP017: State Entity RFQ Template

SPD-SP017: Template for issuing a non-electronic Request for Quotes

01/04/21

SPD-SP018: State Entity eRFQ Template

SPD-SP018: Template used for processing electronic Requests for Quotes in Team Georgia Marketplace™ or eSource

01/04/21

SPD-SP019: State Entity RFQC Template

SPD-SP019: Template used for processing non-electronic Request for Qualified Contractors

01/04/21

SPD-SP020: State Entity eRFQC Template

SPD-SP020: Template used for processing electronic Requests for Qualified Contractors in Team Georgia Marketplace™ or eSource

07/01/22

SPD-SP023: State Entity Contract for Goods and Ancillary Services - Open

SPD-SP023: Optional resource for state entities purchasing goods and ancillary services with no fixed quantity (Recommended for...

07/01/22

SPD-SP024: State Entity Contract for Goods and Ancillary Services - Fixed

SPD-SP024: Optional resource for state entities purchasing goods and ancillary services on a fixed quantity basis (Recommended ...

07/01/22

SPD-SP025: State Entity Contract for Services

SPD-SP025: Optional resource for state entities purchasing services (Recommended for multi-year contracts and/or purchases of $...

07/01/22

SPD-SP026: State Entity Contract for Software

SPD-SP026: Optional resource for state entities purchasing software (Recommended for multi-year contracts and/or purchases of $...

07/01/22

SPD-SP027: State Entity Contract for Equipment Rental/Lease

SPD-SP027: Optional resource for state entities renting or leasing equipment (Recommended for multi-year contracts and/or purch...

07/06/16

SPD-SP028: eSource Contract Terms

SPD-SP028: Basic contract terms to be uploaded with eSource RFx

01/16/15

SPD-SP030: Facilitated Session Sign-in Form

SPD-SP030: Sign-in sheet for all members participating

01/16/15

SPD-SP033: Facilitated Session Guide Template

SPD-SP033: Guide to finalizing RFP document and customizing technical/cost evaluation model

02/19/19

SPD-SP036: Request for Supplier Training

SPD-SP036: Form used for Buyers to request training for Suppliers at Pre-Bid conferences or other venues

01/16/15

SPD-SP039: Evaluation Committee Member Participation Form

SPD-SP039: Form that all members participating in evaluation need to sign

07/01/15

SPD-SP040: Consultant Confidentiality and Disclosure Agreement

SPD-SP040: Consultant Confidentiality and Disclosure Agreement

07/01/22

SPD-SP042 Supplier General Information Worksheet

SPD-SP042: Template to be used only for RFQs, RFQCs, and RFPs that are posted directly to the GPR to ensure accurate supplier s...

10/07/21

SPD-SP044 Trade Secret Affidavit

SPD-SP044 Trade Secret Affidavit sample template for use by suppliers as part of bid/proposal submission

09/07/21

SPD-SP045 Tax Compliance Form

SPD-SP045: Form used to confirm supplier tax compliance

04/13/17

SPD-SP048: Insurance and Bonding Guidelines

SPD-SP048: Insurance and Bonding Guidelines for procurements at the State of Georgia

04/21/17

SPD-SP051: RFP Preparation Scorecard

SPD-SP051: Scorecard is to be used as a graded checklist to ensure all necessary RFP information is included appropriately and ...

01/16/15

SPD-SP057: Requirements Sheet for RFP or Scored RFQC

SPD-SP057: Template used to define requirements and questions for RFPs or scored RFQCs

01/16/15

SPD-SP058: Requirements Sheet for RFQ or Non-Scored RFQC

SPD-SP058: Template used to define pass/fail requirements for RFQs or non-scored RFQCs

01/16/15

SPD-SP059a: Instructions for Requirements Sheet 2003

SPD-SP059a: Instructions for creating the requirement spreadsheets to include in Section 4 of the RFP when using either the pap...

01/16/15

SPD-SP059b: Instructions for Requirements Sheet 2007

SPD-SP059b: Instructions for creating the requirement spreadsheets to include in Section 4 of the RFP when using either the pap...

07/01/22

SPD-SP060 Contracting with State Entities

SPD-SP060: Understanding terms and conditions for contracting with State Entities

07/01/22

SPD-SP061 eContract Terms

Electronic Georgia Standard Contract Terms applicable to contract awards resulting from an electronic, competitive bidding proc...