Stage Four: Solicitation Process
Stage Four, the Solicitation Process, includes public advertisement of the solicitation and all events occurring while the solicitation is open for competitive bidding, and important information for suppliers interested in submitting responses to solicitations.
Key steps performed by our State Purchasing Division (SPD) team, procurement professionals and suppliers, as described in the Georgia Procurement Manual, include the following:
State Actions:
- Publicly advertise solicitations
- Manage communications
- Revise or cancel solicitations as needed
- Receive supplier responses
- Close the solicitation
Supplier Actions:
- Access and review solicitations
- Prepare and submit responses
Stage Four Related Documents
Created:
Sample agenda and speaking notes for state procurement professionals conducting bidders/offerors conferences.
Created:
SPD-approved template for publishing suppliers questions and state answers during the solicitation process.
Created:
Sample sign-in sheet to document supplier representative attendance for in-person bidders/offerors conferences.
Created:
SPD-approved template to share details of bidders/offerors conferences with suppliers in GA solicitations.
Created:
Instructions for use by issuing officers when uploading the bidders/offerors announcement to TGM solicitations.
Created:
Instructions for use by issuing officers when uploading the bidders/offerors announcement to the GPR.
Created:
SPD-approved form to document revisions to the solicitation and provide notice to participating suppliers.
Created:
SPD-approved form to document state entity decision to cancel a solicitation and provide notice to suppliers.
Related resources
