Stage One: Need Identification
In Stage One, Need Identification, the procurement process begins with the identification of a purchasing need.
Getting Started
To get started, procurement professionals must complete key critical steps in stage one, as described in the Georgia Procurement Manual, including the following:
- Identify your organization’s purchasing needs
- Determine whether the State Purchasing Act applies (review exemptions in the Georgia Procurement Manual)
- Analyze existing sources of supply, including mandatory statewide contracts, state entity contracts and statutory sources
- Assess available sourcing options, such as piggyback purchases, cooperatives or open market sources
- Determine whether a competitive solicitation is required for purchases of $25,000 or more
- Collaborate with the State Purchasing Division’s Agency Sourcing team for complex, high-risk or high-dollar purchases
- Review special approvals or restrictions, such as trading in used equipment
Stage One Related Documents
SPD-NI001 Fact-Finding Agenda
Created:
Use the fact-finding agenda during the Need Identification process to gather information necessary from internal…
SWC Waiver Request Guide
Created:
Guide to logon to the DOAS Customer Hub to submit an online request for a waiver from a mandatory statewide contract …
SPD-NI004 Emergency Justification Form
Created:
Mandatory form to document and justify emergency purchases. Please reference the Georgia Procurement Manual for more…
SPD-NI007 Notice of Intent to Utilize Cooperative Agreement Form
Created:
Mandatory form to provide public notice of a state entity's intent to utilize a cooperative purchasing agreement.
Stage One Related Forms
Statewide Contract Waiver Request
Logon to the DOAS Customer Hub to submit an online request for a waiver from use of a mandatory statewide contract.
Piggyback Contract Request
Logon to the DOAS Customer Hub to submit an online request to piggyback on another state entity's contract.
Related resources
