Disposing of Surplus State Property: An Overview

Redistribution

• Transfer (T): Goes to another state agency. There is no cost between agencies.
• Direct Negotiated Sales (DNS): Goes to an eligible local government, eligible nonprofit, or veterans service organization. There is a service charge to the recipient, or “donee.”
• Vendor Return (V): Authorized vendor trade-in or discount on like-new property. Must demonstrate benefit to the state. Vendor picks up the property.

Public Sales

• Internet Sale (IS): GovDeals, Public Surplus
• Retail Sale (RS): Original acquisition cost must be less than or equal to $5000 with an expected return of less than $50.
• Live Auction (LA): Used to track vehicle auctions
• Public Sale other (PS): Tracks other sales not listed

Recycle/Destroy

• Authorized Disposal (AD): Includes scrap (recyclable) and trash (destruction). Donation in lieu of destruction may be authorized after all other options have been tried. Requires a completed Affidavit of Disposal
• Electronics Disposal (ELC): Considered hazardous material for disposal. Physical disposal is conducted by an authorized DOAS vendor.

Property not addressed by the Surplus Property Division requires other actions. The most common categories include:

• Missing or Stolen Property
• Hazardous Materials
• Lost and Found

Get Started

Once you’ve determined what item(s) you need to dispose of, you’ll need to gather some information to be able to complete the disposal request successfully. Make note of:

• Addresses and contact information where the property is physically located.
• Quality photos of the property.
• The best inspection and removal dates and times and any pertinent location related information such as barriers or codes needed to access the property.
• Any additional information such as the original acquisition cost, whether there is any damage, the make, model, manufacturer, serial numbers or other descriptive details.
• Quantity of items (unit of measure must be each).

Next, you’ll create the request in AssetWorks. You’ll be asked to select the method for redistribution. This will serve as a recommendation to the Surplus Property Division, which makes the final determination for disposal methods.

More Surplus Property Tips

• When completing the transaction request, please be aware that all fields are required.
• Enter complete transactions at one time, including photos. Keep like items on single requests. For example, don’t mix disposal types such as electronics with furniture.
• Unique circumstances may require special handling and additional information. After you've submitted a request, do not remove an item or any of its parts from your location.